12 tips for effective time management
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Best Time Management Tips
- One of the biggest problems that most entrepreneurs face is not only how to do enough in the face of competition and a market economy, but also how to maintain some semblance of balance without feeling too overloaded. It is not only about achieving goals around the clock. This also applies to quality of life.
- Balance is the key. If you do not have enough balance in life, you will feel stress. Even if you can effectively combine your responsibilities without the proper balance, you will ultimately reach a critical point. Therefore, it is important not only to follow a system that will help you achieve your goal, but also a system in which you give preference to personal and family time.
- Do not forget about things like a walk in the park or listening to your favorite music, painting or a date. This is more important than you think. And when you do this, you achieve some semblance of balance. Life is short. So do not ignore these simple things in the process of achieving your “great” goals. With that said, here are 12 important time management tips for you.
2. Find a good time management system.
One of the tips for managing your time is to find the right system that really helps you. The quadrant time management system is perhaps the most effective. It divides your business into four sectors according to urgency and importance. Things are either urgent or important, and both.
3. Audit your time for seven consecutive days
Spend seven consecutive days evaluating how you spend the time you currently have. What did they do, what didn’t have time? Write it in a journal or on your phone. Divide it into blocks of 30 minutes or an hour. What did you do? Was this time wasted? If you are using a quadrant system, circle or register the quadrant with which the action was associated. At the end of seven days, count all the numbers. Where did you spend the most time? What are the quadrants? The results may shock you.
5. Follow rule 80-20
Another great time management tip is to use the 80-20 rule, also known as the Pareto principle. This rule states that 80% of the effort is accounted for by 20% of the results. In sales, this also means that 80 percent of sales come from 20 percent of customers. Trick? Define 20 percent of the efforts that produce 80 percent of the results, and scale them. You can do this by using tracking and analysis.
6. Develop key habits
Charles Dugig examined the importance of core habit in his book, Strength of Habit. In architecture, the cornerstone is the stone that holds all other stones in place. Similarly, key habits not only help induce other good habits, but also help eliminate bad habits. Focus on key habits and you will be much better at managing your overall time, greatly simplifying the development of habits.
7. Schedule email response time
Turn off your email during the day. E-mail constantly arriving distracts you from the main business. Schedule time to read and reply to emails. If there is something urgent, they will call you or write. But, when you have e-mail open, it’s a distraction that interrupts your thought process, and it’s more difficult for you to get back on track.
8. Eliminate bad habits.
One of the biggest losses of time is our bad habits. Whether it is long and empty communication on social networks, playing computer games, frequent meetings with friends, etc., these bad habits take us a lot of precious time. Use your time wisely, eliminating your bad habits, if you are serious about achieving great goals in life.
9. Take frequent breaks at work.
One study showed that a person should work for 52 minutes and rest for 17 minutes. You may not be able to take such breaks, but you should rest as often as possible, at least for a few minutes. If you are an entrepreneur working for yourself, this is very important. Keeping your mental, emotional and physical strength at the peak level, it will not break or burn out for long.
10. Meditate or exercise every morning.
You may find that this is of little help in managing time, but meditation or exercise every morning will help maintain balance. Get rid of negativity and do it seriously, watch how your energy, stamina and mental concentration undergo radical changes.
11. Make a to-do list tomorrow night
Make a list the next day every night before going to bed. Look at your goals and think about what you can do to bring them closer. By compiling to-do lists, you effectively set goals for the day. Daily goals are easier to achieve, and this, in turn, helps us move towards more global goals. But this process begins with the preparation of a to-do list for tomorrow.
12. Place order at home and in the workplace
Studies have shown that the mess around us makes it difficult to focus on the important. When we lose focus, we lose time. If you want to avoid this, organize your work and home space correctly. Do not do it all at once. Start small - one drawer today, tomorrow a shelf, maybe a closet the next day. Just once a day.
June 7, 2019
What is time consuming?
To learn how to use time effectively, consider what a modern person is doing all 24 hours a day.
So, a working day takes from 8 to 12 hours. Of these, 4-6 hours are really useful activities. All the rest of the time we spend on breaks, talking, coffee, trying to figure out the task of the chef and tune in to work.
In order to get to work and return home, residents of large cities spend from 30 minutes to 2 hours.
Lunch break takes one hour. Although the meal itself lasts no more than 20 minutes: the rest of the time is spent on the road, a queue in a cafe, smoke breaks, etc.
Households take from the fair sex from 4 to 5 hours. Women with children spend even more time.
Sleep 4-7 hours.
As you can see, the schedule is pretty tight. However, even in this situation, many manage to lose a lot of time. “How?” You ask. Below is a peculiar rating of the most empty cases, which can easily be abandoned:
>> Change what goes into your brain, and then you can change what is born in it.
21 time management tips
We hope that this list of 21 tips will push you in the right direction.
Remember that there are countless chips and tricks to plan your time efficiently. We find these tips helpful, although you may have an opinion on this.
Let this list serve as a catalyst so that you regularly think about how to increase the effectiveness of your own work.
1. The main attention to the main things.
Perform the most important tasks first. This is the golden rule of time management. Identify two to three tasks that are prioritized daily and complete them first.
Once you complete them, the day can already be considered successful. Go to other things or postpone the rest until the next day, because you have already completed the most important things.
2. Learn to say no.
Solving a large number of tasks in a limited time can teach you to juggle various projects and manage your time. And that is excellent.
But here you can easily get carried away and not calculate your capabilities. Your goal is to take on only those obligations for which you know for sure that you have the time and you can handle them.
3. Sleep at least 7-8 hours.
Some people think that sacrificing sleep is a good way to increase productivity and free up a couple of extra hours in a day. But this is not the case.
Most of us need 7-8 hours of sleep in order for both the body and mind to function optimally. You will feel it, listen to your body. Do not underestimate the value of sleep.
4. Fully concentrate on the task.
Close all other browser windows. Put your phone in silent mode out of sight. Find yourself a quiet, secluded place to work or turn on the music if it helps you (for example, I sometimes like to listen to classical music or the sounds of nature).
Concentrate on one single task, immerse yourself in it. Nothing else should exist at this moment.
5. Start early.
Almost all of us suffer from a “put off” syndrome. It seems that the task is so simple that you always have time to complete it and ultimately drag out time.
Get rid of chronic procrastination, since it is much more pleasant to avoid overstrain by completing the planned tasks in advance. It is not so difficult, your firm determination is enough.
6. Do not be distracted by minor details.
We often drag out projects, focusing on small details for too long. This is typical for perfectionists.
But it’s much more efficient to move forward, to carry out a larger volume of the project, discarding the previous desire to constantly delve into something. It is better to complete everything as soon as possible, and at the end to review individual points.
Can I manage my time?
The discussion of whether one can manage one’s own time is more relevant than ever. But while some are only thinking about this issue, others are effectively managing their temporary resources and living happily. But to learn this art will not be so easy, to do everything right, you must follow these instructions:
- not to remember or regret the time that was wasted in the past, but to act right here and now,
- try to look at your own way of life from the side, analyze what was wrong and how to organize everything better,
- gather all the will into a fist, draw up a clear plan of action and follow it.
By adhering to these rules, each person can learn to manage the temporary resource that he has in stock. The main thing is to understand that all people have the same amount of time in a day and only those who have learned to plan their affairs correctly can manage time rationally and achieve real success.
Why is it so important to learn how to manage your time?
Many people simply do not understand why it is so important to learn how to manage their time, which gives them additional problems in everyday life. It is important to understand that a person who has not learned how to plan his time correctly and put everything on the shelves often faces the following problems:
- never has time,
- cannot succeed in a career and personal life,
- can’t make good money and have a good rest,
- substitutes not only himself, but also others.
A day spent in vain could be spent on more useful and interesting things. Instead of just lying on the couch, a person can find an additional source of income or engage in self-development. Someone complains that because of work he does not have enough time for his family, and accordingly the relationship suffers from this. So, the correct time plan will help to cope with business on time, and treat your loved ones, and play with the children. Instead of laying out solitaire at work and having coffee breaks several times, you can do what you need and return home as a completely free person.
The same principle applies to other matters. If you stretch something very much, without need, spend your free minutes just to look at the ceiling, then time will never be enough and all spheres of life in which a particular person takes part will suffer.
How to learn time management: tips and tricks
Yes, it’s easy to talk about how to manage your time by observing the situation from the outside. In fact, time management systems are not easy to master, many people need months and even years. The main thing is to draw up a clear action plan, adhere to it every day until such a regimen becomes a habit.
To understand how to learn time management, you should follow these recommendations:
- set clear goals and objectives,
- learn to say no to people who distract from real goals with empty conversations,
- not to think that in the future there will be more free time, because 24 hours will remain in the day,
- to take as examples those people who have already learned how to organize time and have achieved a lot in life,
- to constantly struggle with laziness.
But starting to live in a new way, it is worth remembering that rushing from one extreme to another is not worth it. You can’t do almost anything yesterday, and tomorrow bring your body to complete exhaustion. Everything should happen gradually and only then will such efforts have their result. If possible, you need to try to do things in advance, not putting off everything at the last moment.
How to learn to manage time, everyone should know. An ideal option would be to teach a child to this from early childhood, because then it will be easier for him to cope with problems and solve even the most difficult tasks. Many books write about how to learn how to manage their time, but studying this information will not give real results until a person pulls himself together and proceeds to real actions.
Time management is a whole science that needs to be mastered gradually. It is worth starting with the smallest, gradually moving forward. The main thing is to set a clear goal and confidently move towards its achievement, setting yourself, as an example, the real achievements of people who have already learned how to organize their own time correctly and thanks to this, have completely changed their lifestyle for the better.
Smart and wise
For many people, the words wise and smart, (just like work and labor), are synonyms. In fact, there is a huge difference between them.
While an intelligent person will find a way out of any difficult situation, a wise person will simply not fall into it.
It would seem that what is the connection between mind and wisdom and the art of managing your own time?
It turns out that the most immediate.
Let's try to consider this with an example.
Imagine that I get a salary ("clean") of 20 thousand rubles a month. Then the cost of 1 minute of my life this month will be:
20,000 / (30 * 24 * 60) = 20,000 / 43,200 = 0.46 (rubles / min).
Suppose that I am fond of smoking and it takes me one pack of cigarettes a day for this lesson at an average price of 150 rubles. per pack.
Then it turns out that for one pack of cigarettes I pay the time of my own life in the amount of:
150 / 0.46 = 326 minutes or 5.43 hours.
Just think, every day I spend 5 hours of my life on just one pack of cigarettes. And this is without taking into account harm to the body.
Is it possible after that to call me a smart person?
Reason and purpose
In fact, for everything that surrounds us in this world, we are paying the time of our own life.
But each of us, regardless of our political, economic, national (or any other) affiliation, is given approximately equal time.
Therefore, wisdom consists precisely in learning to properly dispose of this limited and completely non-renewable resource.
The success of any enterprise depends, first of all, on a correctly formulated task.
It’s one thing when I ask the question: “Why do I want to learn how to manage my time?”
And it’s completely different when I try to find the answer to the question: “Why do I want to learn how to manage my time?”
Why - this is the reason and justification for necessity, and why - the goal and result, which gives a qualitative improvement of something.
In the process of considering and substantiating my reason, I am convinced that it consists in my elementary unwillingness to live the life that I live now.
But when I try to formulate my goal, I come across a situation of the need to choose my life priorities.
This is where the fun begins. Once, in one of the trainings in which I took part, the host suggested performing one interesting practice.
It consisted of the fact that it was necessary to imagine that I had only one year left to live and decide what was most important and valuable for me at the moment.
Then the year was replaced by one month, one week, etc.
Frankly, this practice turned out to be very difficult for me and in some moments even quite painful.
After all, I had to evaluate my attitude to the phenomena around me, events, people.
There was very little pleasant in this, although I became a living witness of the increase in the significance of some personal experiences as the virtual life span is reduced.
When I tried to imagine that I had only one day left to live, there was no trace left of all kinds of “worldly” affairs (such as “build a house” or “plant a tree”). During this experiment, I was not able to determine my “values” for this minimum period.
But now, I suddenly remembered the feeling of happiness that I experienced when my beloved wife called me from the hospital and said that I had become my daughter's dad. A similar feeling was repeated later again, but with the birth of a son.
I remember very well how in both cases this message was the most important and overshadowed all the other events in life, turning them into absolutely small and insignificant.
Now I know for sure that there is something much more important and valuable than money, power, material well-being and status in society.
Sense of balance
So it turns out, if the reason is determined and the goal of managing personal time is set, then everything else is already a matter of technology. Each time I do something unimportant or secondary, my inner “I” enters into a dialogue with my carnal “I” and protests against this state of affairs.
The only question is how to tune in to the wave of this dialogue. I think that a lot depends on understanding and a sense of balance within oneself.
It is useless to learn to ride a bicycle until you feel a state of balance. As soon as I caught this moment, I immediately went. From my own experience I was convinced that the ability to experience and feel the balance (it is equilibrium) makes not only our body free, but also our thinking. And thoughts, as you know, are material.
A very interesting picture emerges: when I begin to learn balance in space, and then in feelings, emotions and desires, then gradually I develop the ability to sense the passage of time.
Anyone who has ever woken up for work or was late for a train knows perfectly well the value of every minute and the number of things that can be done in this unit of time.
In addition, each cell of the human body has not only a sensation, but also a memory of the flow of internal and external time.
Our task is to constantly monitor so that the interaction and joint work of the cells of our body occurs as harmoniously and balanced as possible. If you can’t lead this process, you need to try at least not to interfere with it.
An example of this is the small children who in the first five years of their life manage to get all the necessary knowledge and skills, which then improve their whole lives. During this period, they actually do not need outside help, as they know the world around them from their own experience and determine their place in it.
If I manage to balance the work of cells and systems of my body, then I automatically enter a state of resonance with the surrounding space and become its integral part. As a result, I begin to possess its properties and qualities, the manifestation of which is the ability to manage time.
In principle, time is perceived by us as a process of changing embodied matter, having a beginning and an end. For example, for me the differences in my appearance at the age of 20 and 50 are most noticeable than the way I look today compared to yesterday.
The more distant these limiting points are from each other, the more clearly we feel the passage of time.
In fact, we are dealing with the rate of change of what we call time. Therefore, if we are talking about the ability to manage time, it would be more correct to talk about the ability of our influence on the processes occurring within us and our environment.
I think that it’s time to stop now.
I hope, dear reader, that I did not “load” you too much with my conclusions, but only identified a certain range of issues that could arouse your interest.
I will be very grateful for your honest comments ...
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7. Turn regular tasks into a habit.
If you have regular responsibilities (for example, writing articles for your own blog, etc.), you can plan them and make them your habit. Do this daily and do not change the routine, then your brain will be disciplined and the activity will turn into a habit. It becomes completely natural and pleasant. Give it a try!
9. Define a time limit for each task.
Instead of just sitting on a project with the thought: “I will sit here until everything is done”try rephrasing: “I will work on this task for three hours”.
Limited time will encourage you to focus and become more efficient, even if you come back and refine a bit later.
10. Leave a temporary gap between tasks.
When we rush from task to task, it is difficult for us to evaluate our actions and remain focused and motivated.
A break between things can be a breath of fresh air for our brain. You can take a short walk, meditate, or do something else for mental discharge.
13. Do less.
«Do less"This is another way of saying"do what matters most". Again, this tactic involves focusing on the most significant things.
Stop, determine the priority of the tasks and pay attention to them. Complete fewer tasks, but they must be prioritized and have more value than the rest.
15. Organize the process.
Being organized will save you a ton of time, and for this you do not have to become the most organized person in the world. Organizing your work is not at all difficult.
Create a system in document registration. Make sure all items are saved appropriately. Unsubscribe from unnecessary newsletters and download your email. Streamline, streamline and streamline.
16. Fill in your free time.
As a rule, everyone has an empty time. These are hours spent in waiting rooms, in store lines, in public transport, on elliptical trainers, etc.
Find the things you could do while doing this. Most often, reading is suitable, and do not forget about the audio books that you can listen to while you wait.
19. Perform related tasks together.
Let's say that over the weekend you need to do two programming tasks, write three essays and shoot two videos. Instead of taking up work in a spontaneous manner, define groups of similar tasks and perform them sequentially.
Different tasks require a different type of thinking, so it makes sense to let your brain continue to carry out typical tasks, and not switch once again to something else.
20. Find time for silence.
In the modern world, too many people are constantly on the move and do not find time to just stop. However, the practice of silence has an amazing effect. Both action and inaction must play a key role in our lives.
A state of peace and silence reduces anxiety and shows that there is no need for constant rush. It also helps make work more enjoyable.
And the last tip (very important)
Note one more tip. If you remember anything from this list, then let it be the following:
The goal should always be pleasure. Work can be a game.
We are so absorbed in employment that we forget to enjoy what we do. Even when we approach the work with the mind, often we are too focused on achieving the goal.
It should never come first. Always ask yourself: what can I do to get more pleasure from the process?
The goal is to streamline your obligations so that your daily life goes on in pleasure, even when you work.
It may seem like a pipe dream, but in the modern world it is more real than ever. Be curious and open to new opportunities. Get to know yourself.
Wonderful things will start to happen to you. We wish you good luck and the implementation of these tips!